Bookkeeping, Accounting, and Auditing Clerks

Description

Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.

Tasks

  • Operate computers programmed with accounting software to record, store, and analyze information.
  • Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
  • Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
  • Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
  • Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.
  • Receive, record, and bank cash, checks, and vouchers.
  • Comply with federal, state, and company policies, procedures, and regulations.
  • Compile statistical, financial, accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
  • Code documents according to company procedures.
  • Reconcile or note and report discrepancies found in records.
  • Access computerized financial information to answer general questions as well as those related to specific accounts.
  • Match order forms with invoices, and record the necessary information.
  • Perform general office duties such as filing, answering telephones, and handling routine correspondence.
  • Perform personal bookkeeping services.
  • Prepare bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.
  • Prepare trial balances of books.
  • Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
  • Calculate and prepare checks for utilities, taxes, and other payments.
  • Compute deductions for income and social security taxes.
  • Prepare and process payroll information.
  • Compare computer printouts to manually maintained journals to determine if they match.
  • Reconcile records of bank transactions.
  • Transfer details from separate journals to general ledgers or data processing sheets.
  • Complete and submit tax forms and returns, workers' compensation forms, pension contribution forms, and other government documents.
  • Prepare purchase orders and expense reports.
  • Monitor status of loans and accounts to ensure that payments are up to date.
  • Perform financial calculations such as amounts due, interest charges, balances, discounts, equity, and principal.
  • Calculate costs of materials, overhead and other expenses, based on estimates, quotations and price lists.
  • Compile budget data and documents, based on estimated revenues and expenses and previous budgets.
  • Maintain inventory records.

Knowledge

Geography
Knowledge of principles and methods for describing the features of land, sea, and air masses, including their physical characteristics, locations, interrelationships, and distribution of plant, animal, and human life.
Mechanical
Knowledge of machines and tools, including their designs, uses, repair, and maintenance.
Sociology and Anthropology
Knowledge of group behavior and dynamics, societal trends and influences, human migrations, ethnicity, cultures and their history and origins.
Engineering and Technology
Knowledge of the practical application of engineering science and technology. This includes applying principles, techniques, procedures, and equipment to the design and production of various goods and services.

Skills

Equipment Selection
Determining the kind of tools and equipment needed to do a job.
Quality Control Analysis
Conducting tests and inspections of products, services, or processes to evaluate quality or performance.
Science
Using scientific rules and methods to solve problems.
Installation
Installing equipment, machines, wiring, or programs to meet specifications.
Operation and Control
Controlling operations of equipment or systems.
Equipment Maintenance
Performing routine maintenance on equipment and determining when and what kind of maintenance is needed.
Troubleshooting
Determining causes of operating errors and deciding what to do about it.
Repairing
Repairing machines or systems using the needed tools.

Abilities

Wrist-Finger Speed
The ability to make fast, simple, repeated movements of the fingers, hands, and wrists.
Trunk Strength
The ability to use your abdominal and lower back muscles to support part of the body repeatedly or continuously over time without 'giving out' or fatiguing.
Response Orientation
The ability to choose quickly between two or more movements in response to two or more different signals (lights, sounds, pictures). It includes the speed with which the correct response is started with the hand, foot, or other body part.
Rate Control
The ability to time your movements or the movement of a piece of equipment in anticipation of changes in the speed and/or direction of a moving object or scene.
Reaction Time
The ability to quickly respond (with the hand, finger, or foot) to a signal (sound, light, picture) when it appears.
Multilimb Coordination
The ability to coordinate two or more limbs (for example, two arms, two legs, or one leg and one arm) while sitting, standing, or lying down. It does not involve performing the activities while the whole body is in motion.
Speed of Limb Movement
The ability to quickly move the arms and legs.
Static Strength
The ability to exert maximum muscle force to lift, push, pull, or carry objects.
Explosive Strength
The ability to use short bursts of muscle force to propel oneself (as in jumping or sprinting), or to throw an object.
Dynamic Strength
The ability to exert muscle force repeatedly or continuously over time. This involves muscular endurance and resistance to muscle fatigue.

Work Activities

Staffing Organizational Units
Recruiting, interviewing, selecting, hiring, and promoting employees in an organization.

Interests

Conventional
Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.
Enterprising
Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business.
Realistic
Realistic occupations frequently involve work activities that include practical, hands-on problems and solutions. They often deal with plants, animals, and real-world materials like wood, tools, and machinery. Many of the occupations require working outside, and do not involve a lot of paperwork or working closely with others.
Investigative
Investigative occupations frequently involve working with ideas, and require an extensive amount of thinking. These occupations can involve searching for facts and figuring out problems mentally.
Social
Social occupations frequently involve working with, communicating with, and teaching people. These occupations often involve helping or providing service to others.
Artistic
Artistic occupations frequently involve working with forms, designs and patterns. They often require self-expression and the work can be done without following a clear set of rules.

Work Style

Integrity
Job requires being honest and ethical.
Attention to Detail
Job requires being careful about detail and thorough in completing work tasks.
Dependability
Job requires being reliable, responsible, and dependable, and fulfilling obligations.
Independence
Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
Cooperation
Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
Analytical Thinking
Job requires analyzing information and using logic to address work-related issues and problems.
Initiative
Job requires a willingness to take on responsibilities and challenges.
Self Control
Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
Adaptability/Flexibility
Job requires being open to change (positive or negative) and to considerable variety in the workplace.
Persistence
Job requires persistence in the face of obstacles.

Work Values

Support
Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical.
Relationships
Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment. Corresponding needs are Co-workers, Moral Values and Social Service.
Achievement
Occupations that satisfy this work value are results oriented and allow employees to use their strongest abilities, giving them a feeling of accomplishment. Corresponding needs are Ability Utilization and Achievement.
Working Conditions
Occupations that satisfy this work value offer job security and good working conditions. Corresponding needs are Activity, Compensation, Independence, Security, Variety and Working Conditions.
Independence
Occupations that satisfy this work value allow employees to work on their own and make decisions. Corresponding needs are Creativity, Responsibility and Autonomy.
Recognition
Occupations that satisfy this work value offer advancement, potential for leadership, and are often considered prestigious. Corresponding needs are Advancement, Authority, Recognition and Social Status.

Lay Titles

Account Administrator
Account Information Clerk
Accountant Assistant
Accountant Clerk
Accountant Helper
Accounting Analyst
Accounting Assistant
Accounting Associate
Accounting Bookkeeper
Accounting Clerk
Accounting Representative
Accounting Specialist
Accounting Technician
Accounts Payable Administrator
Accounts Payable Clerk
Accounts Payable Coordinator
Accounts Payable Manager
Accounts Payable Representative
Accounts Payable Specialist
Accounts Payables Clerk
Accounts Receivable Assistant
Accounts Receivable Clerk
Accounts Receivable Specialist
Advice Clerk
Amortization Clerk
Audit Clerk
Audit Control Clerk
Auditor Sales
Balance Clerk
Bank Reconciliator
Billing Checker
Billing Clerk
Bond Clerk
Book Keeper
Booking Clerk
Bookkeeper
Bookkeeper and Clerk
Bookkeeper Assistant
Bookkeeping Clerk
Budget Clerk
Budget Technician
Canceling and Cutting Control Clerk
Cash Accounting Clerk
Cash Register Balancer
Chart Calculator
Chart Changer
Chart Clerk
Chart Computer
Chart Picker
Chart Reader
Chart Snatcher
Check Clerk
Check Out Clerk
Check Processing Clerk
Chief Wheelage Clerk
Classification Analyst
Classification Control Clerk
Classifier
Clearing House Clerk
Clerk Analyst
Clerk and Bookkeeper
Clipman
Collateral and Safekeeping Clerk
Collateral Clerk
Collection Clerk
Commodity Loan Clerk
Computer Bookkeeper
Cost Accountant
Cost Accounting Clerk
Credit Card Clerk
Daily Sales Audit Clerk
Discount Clerk
Distribution Accounting Clerk
Dividend Deposit Voucher Clerk
Document Processor

National Wages and Employment Info

Median Wages (2008):
$16.91 hourly, $35,170 annual.
Employment (2008):
1,606,260 employees